The Senior Administrative Assistant will support top level executives and leaders at ARCWERX Innovation Center, located in Tucson, AZ., and will establish lasting connections with industry, academic, and military innovation partners; facilitate evaluation of the effectiveness of education offerings; and establish standardized reporting and analysis software tools that will allow ARCWERX to accurately and effectively assess return on investment, impact on mission, and strategic deterrent effects of innovation projects sourced or supported by daily activities. 

• Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately.

• Develop and implement office policies, procedures, and best practices to improve operational efficiency.

• Coordinate with other departments to support organizational goals and ensure smooth communication and collaboration.

• Facilitate executive meetings, including agenda preparation, minutes documentation, and follow-up tracking.

• Oversee cross-functional projects and initiatives, monitoring progress and deliverables.

• Maintain confidentiality of sensitive information and ensure compliance with organizational policies.

• Build and maintain relationships with internal teams, external partners, and key stakeholders.

• Project Management: Utilize advanced methodologies to drive operational efficiency.

• Tech-Savviness and Systems Management: Manage advanced software, tools, and enterprise systems.

• High Emotional Intelligence (EQ): Foster healthy interpersonal relationships and diplomacy.

• Exceptional Written and Verbal Communication

• Time Management and Organization

• Attention to Detail and Accuracy

• Shared Drive Experience (Google preferred)

• File Plans (Air Force standards)

• Document Control/Management

• Experience in contract management (OASIS)

• Office Suite

• SharePoint

• Google Workspace

• Building Management

• Government Property Management

• Department of Defense Acquisition Experience

• Task Management tools (Asana or similar)

• Human Resource Management

• Familiarity with military and contractor in processing

• Experience in DoD administration

• Calendar and scheduling experience

• Organizational correspondence management

• Document Control and Configuration Management

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