EVENTS PROGRAM MANAGER - 1133901847284

Event Planning and Coordination

• Develop comprehensive event plans by defining scope, objectives, schedules, budgets, and execution strategies.
• Coordinate leadership briefings and technical discussions involving senior DoD personnel, international dignitaries, and stakeholders.
• Oversee the planning of classified meetings, conferences, ceremonies, trade shows, and workshops in compliance with DoD protocols.
• Develop contingency plans to mitigate risks and ensure mission-critical event outcomes.

Logistical Management

• Manage all logistical requirements, including site selection, facility acquisition, security arrangements, vendor procurement, transportation coordination, and attendee communication.
• Ensure facilities and resources meet security requirements for classified information handling during events.
• Coordinate audiovisual, communication, and IT systems integration to support classified and unclassified discussions.

Security and Protocol Compliance

• Ensure all event operations comply with DoD regulations for classified and secure environments.
• Partner with security officers to implement protocols for attendee clearances, onsite physical security, and secure storage of materials.
• Adhere to required protocols for overseas work with international partners or military units.

Team Leadership and Collaboration

• Serve as a point of contact for stakeholders, including program leaders, military representatives, contractors, and external agencies.
• Manage cross-functional event teams to ensure tasks are delivered efficiently and on schedule.
• Act as a liaison between government officials and contractors to address operational needs and resolve challenges.

Budget and Reporting

• Track and manage event budgets, ensuring compliance with fiscal spending limits and contract terms.
• Maintain records of event outcomes, lessons learned, and areas for improvement.
• Prepare detailed reports and after-action reviews (AARs) for senior leadership.

Key Competencies

• Ability to work under pressure, manage tight timelines, and adapt to shifting priorities.
• Demonstrated leadership in managing complex, multi-stakeholder environments.
• Familiarity with DoD facility requirements, security protocols (SCIFs, classified material handling), and contract regulations.
• Strong interpersonal skills to maintain trust with senior leadership and stakeholders.

Basic Qualifications

• Security Clearance: Active Top Secret clearance with eligibility for Sensitive Compartmented Information (SCI) access.
• Education: Bachelor’s Degree in Business Administration, Event Management, Communications, or related field. Equivalent military or professional experience may be substituted.
• Experience:
• Proven experience managing DoD events, secure briefings, or equivalent high-stakes events.
• Minimum of 5 years in program or project management.
• Skills and Certifications:
• PMP certification or equivalent preferred.
• Expertise in Microsoft Office and event management software (e.g., Cvent, Adobe Acrobat).
• Exceptional organizational, communication, and problem-solving skills.